A unit-by-unit pest inspection for apartment buildings and multi-family communities: for each unit, access (inspected, refused, no access), occupancy, pests found — cockroaches, bed bugs, rodents, ants and more — with the level and where, conditions in the unit, prep status, treatment and follow-up, with photos. Then the units next to the ones with activity, common areas, trash rooms and chutes, the compactor and dumpster area, a device log, products applied, and what the property manager was told, with recommendations and sign-off.
Service Details
Which property, which buildings, and why you are here.
Inspection title
Property
Property address
Your company
Technician
Applicator license or certification no.
Property manager or site contact
Date of service
Buildings, floors or units covered
Reason for the visit — Scheduled building service, Resident requests, Bed bug investigation, Cockroach clean-out, Follow-up after treatment, Move-out or unit turnover
Residents given notice of entry as the lease and local law require?
Units
One entry per unit, in the order you walk them.
Units
Unit number
Building or floor
Access — Inspected — resident home, Inspected — entered with a key, Refused entry, No access — locked, chain, pet or other
What happened
Notice left at the door?
Occupancy — Occupied, Vacant, Vacant — being turned
Pests found — None found, German cockroaches, Other cockroaches, Bed bugs, Mice, Rats, Ants, Small flies — fruit, drain or phorid, Pantry insects, Silverfish, Other
Level of activity — None, Light, Moderate, Heavy
Where in the unit — Kitchen, Bathroom, Bedrooms, Living room, Laundry or utility closet, Behind or under appliances, Beds, sofas or furniture, Wall voids, outlets or plumbing gaps
Conditions in the unit helping pests — None seen, Clutter, Food left out or dirty dishes, Grease on or behind appliances, Leak under a sink or at a fixture, Gaps around pipes or under cabinets, Pet food left out, Trash not taken out
Resident prep — Prepared as asked, Partly prepared, Not prepared, No prep needed
Treatment — Treated this visit, Monitors placed only, Not treated — no activity, Not treated — prep not done, Scheduled for a later visit
Follow-up needed — None, Return visit to this unit, Inspect the units next door, Repair for maintenance, Resident cooperation — refer to management
Prep sheet or service notice left with the resident?
What you saw
Photos
Adjacent Units
The units beside, above and below each unit with cockroaches or bed bugs.
Adjacent units to check
Unit number
Next to unit
Position — Beside, Above, Below, Across the hall
Status — Inspected — clear, Inspected — activity found, Not yet inspected, No access
Inspected or planned for
Notes
Common Areas
Hallways, laundry, lobby, storage and the other spaces residents share.
Common areas walked
Area — Hallway or stairwell, Laundry room, Lobby or mailroom, Clubhouse or community room, Fitness room, Basement or storage, Boiler or mechanical room, Leasing office, Other
Which one
Pests found — None found, German cockroaches, Other cockroaches, Bed bugs, Mice, Rats, Ants, Small flies — fruit, drain or phorid, Pantry insects, Silverfish, Other
Level of activity — None, Light, Moderate, Heavy
Conditions seen — None seen, Discarded furniture or mattresses, Trash or food debris, Leak or damp, Gaps at doors, pipes or walls, Clutter in storage
Notes
Photos
Trash Rooms and Chutes
The shared trash areas that feed the whole building.
Chute doors close and latch on every floor — Satisfactory, Needs action, N/A
Chute cleaned on schedule, with no buildup or odor — Satisfactory, Needs action, N/A
Chute last cleaned
Trash room floors and walls clean and dry, with no bags left on the floor — Satisfactory, Needs action, N/A
Bins lidded and emptied before they overflow — Satisfactory, Needs action, N/A
Recycling kept contained, with no food residue — Satisfactory, Needs action, N/A
Activity in trash rooms — None, Light, Moderate, Heavy
Photos
Compactor, Dumpsters and Exterior
Where rodents feed and where infested furniture leaves the building.
Compactor and dumpster area free of spilled trash and liquid — Satisfactory, Needs action, N/A
Pad drains clear, with no pooled liquid under the compactor — Satisfactory, Needs action, N/A
Discarded mattresses and furniture bagged or marked, and picked up promptly — Satisfactory, Needs action, N/A
No rodent burrows, runways or droppings near the trash area or foundation — Satisfactory, Needs action, N/A
Foundation, utility entries and exterior doors free of gaps — Satisfactory, Needs action, N/A
Photos
Devices
One entry per device, by number.
Devices serviced
Device number
Device type — Exterior rodent bait station, Interior rodent trap, Glue board or insect monitor, Bed bug interceptor, Other
Location
Condition — Good, Dirty or dusty, Damaged, Missing, Blocked — could not reach
Activity — None, Low, Moderate, Heavy
Action taken
Device or insert replaced?
Photo
Products Applied
What was applied, where, and against what.
Products
Product name
EPA Reg. No.
Active ingredient
Rate used
Amount used
Units or areas treated
Target pest
Follow the product label. Your state may require more on an application record; check your state lead agency.
Manager Report and Sign-Off
The totals, what management was told, and who signed.
Units inspected
Units with activity
Units refused or no access
Property manager told about units with activity, refusals and no-access units?
How the manager was told — In person, Phone, Email, This report
Recommendations to management
What needs to be done
Where
Kind — Sanitation, Exclusion or repair, Moisture or plumbing, Resident prep or education, Trash handling, Furniture disposal, Other
Who acts — Property management, Maintenance, Residents, Pest control company
Person responsible
Due date
Date completed
Photo
Summary
Next service
Technician — signature
Property manager — name
Property manager — signature
Property Management
Apartment Pest Inspection
A unit-by-unit pest inspection for apartment buildings and multi-family communities: for each unit, access (inspected, refused, no access), occupancy, pests found — cockroaches, bed bugs, rodents, ants and more — with the level and where, conditions in the unit, prep status, treatment and follow-up, with photos. Then the units next to the ones with activity, common areas, trash rooms and chutes, the compactor and dumpster area, a device log, products applied, and what the property manager was told, with recommendations and sign-off.
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Fill this in and download the finished PDF. Your answers stay on this device as you type. We ask for an email address once, at the download.
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This form covers a building unit by unit. For a detailed bed bug inspection of one home or room, room by room and piece by piece, use: Bed bug inspection
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In an apartment building, pests do not respect unit boundaries. Cockroaches travel through shared walls and plumbing, bed bugs move along hallways and on discarded furniture, and mice use the voids between floors. An apartment pest inspection goes unit by unit, recording who let you in, what you found, whether the resident prepared, what was done, and which neighboring units need a look next. Then it covers the parts of the building every resident shares: hallways, laundry rooms, trash rooms and chutes, and the compactor. Fill it in here and download a PDF without an account, or speak while you walk, and the document writes itself.
One entry per unit
Each unit entry starts with access, because that decides everything after it. If you got in, the entry records whether the unit is occupied, the pests found, how heavy the activity is and where, the conditions helping it, whether the resident prepared, and what was done. If you did not get in, it records why and whether a notice was left. Units with activity, refused entry or no access all appear in the findings, so the property manager gets a ready-made follow-up list.
Prep and access decide whether treatment works
For cockroaches and especially bed bugs, the resident's preparation — clearing under sinks, bagging laundry, pulling furniture from walls — can decide whether a service succeeds. Recording prep status unit by unit shows management where help or a conversation is needed, and protects the pest control company when a treatment could not be completed. How much notice residents must get before entry is set by the lease and by state and local landlord-tenant law; the form only records whether notice was given.
Look next door
When a unit has cockroaches or bed bugs, the units beside, above and below it are the next most likely to have them. The adjacent units list records each one, which unit it borders and whether it has been inspected, so a building-wide problem is caught while it is still a few units rather than a whole floor.
Trash rooms, chutes and compactors
Shared trash areas feed the whole building. Chute doors that do not close, bags left on the trash room floor, a chute that has not been cleaned in months, liquid pooling under the compactor and discarded mattresses at the dumpster are some of the biggest drivers of pest pressure in multi-family housing. Those areas are checked on every service, along with exterior bait stations by number in the device log.
Common questions
How often should apartment units be inspected for pests?
Many communities have a monthly or quarterly building service that covers common areas and a rotation of units, plus inspections on request, at move-out and when a neighbor has activity. Bed bug and cockroach jobs usually need follow-up visits until no activity is found.
What if a resident refuses entry?
Record it, leave a notice if your process allows, and report it to the property manager. Refusals are listed as findings so management can follow up under the lease. The form does not decide the next step; that is between the property and the resident.
Why inspect units next to an infested one?
Cockroaches and bed bugs spread through shared walls, plumbing and electrical runs, and along hallways. Checking the units beside, above and below an active unit finds spread early, when it is cheapest to deal with.
Does this form record pesticide applications?
Yes. The products section records each product's name, EPA Registration Number, active ingredient, the rate and amount used, where it was applied and the target pest. It never suggests a product or a rate; the label is the law, and your state may require more on its records, so check with your state lead agency.
Is this the same as an apartment inspection checklist?
No. A routine apartment inspection checks the condition of each room for the owner or manager. This form is the pest control service across a building: pests, prep, treatment and follow-up, unit by unit.