A termite bait station inspection is the routine visit that keeps a bait system working: the technician opens every station around the house, records whether it is still there and intact, whether termites have found it, how much bait is gone, and what was replaced, then walks the structure looking for activity the stations missed. This template gives each station its own entry with a photo, turns missing stations and termite activity into findings, and ends with the next monitoring date. Fill it in here and download a PDF without an account, or speak while you walk, and the document writes itself.
One entry per station
A bait system is only as good as its weakest station. A single line saying "all stations checked" cannot show that station 14 has been buried under new mulch for three visits running, or that station 6 has had hits every quarter since spring. Giving each station its own entry — number, location, condition, activity, bait consumed, what you did and a photo — turns the visit into a history you can read across a year.
Number the stations the same way the map does, and keep the location in plain words a new technician could follow: "NE corner, by the AC pad" beats "back yard".
Hits, activity and what they mean
The form separates three states. No activity means nothing has touched the monitor or the bait. Hits means termites have fed or left mud but none are in the station now. Active means live termites are in the station when you open it. All three matter, but they lead to different actions, and the record should show which one you saw rather than a single yes or no.
How much bait has been eaten is recorded in bands, because that is what decides whether the cartridge is replaced on this visit. Follow the product label and your company's protocol for when to add or replace bait; the form only records what you found and what you did.
Missing and damaged stations
Mowers, landscapers, dogs and new patios are the usual reasons a station disappears. A missing or damaged station leaves a gap in the line, so both are findings on this report. Record whether it was replaced on the spot, and if a landscaping change has cut the line, say so in the conducive conditions so the customer understands why it matters.
Look at the house, not just the stations
Termites do not have to pass a station to reach a house. Each visit should include a look at the foundation, the garage, slab edges and any under-floor area you can reach, for new mud tubes, swarmers or damaged wood. Activity on the structure is a finding on its own, and it is often the reason to add above-ground stations or a supplemental treatment recorded on a separate job record.
Common questions
How often should termite bait stations be inspected?
The bait product's label and your service contract set the interval, and many companies monitor more often while there is activity and less often once a site has been quiet. Record the interval you are using and the next date on every visit so the account never drifts.
What counts as a hit?
Signs that termites have been in the station — feeding on the monitor or bait, mud or soil carried in — even if none are there when you open it. The form keeps hits separate from live termites because the next step is often different.
Should a missing station be replaced on the same visit?
Usually, if you have one on the truck, because the gap starts the day it went missing. The form records whether you replaced it, and leaves it as a finding either way so the customer sees what happened.
Does this replace the treatment record for the bait install?
No. The installation is a treatment and belongs on a termite treatment record with the products and EPA Reg. Nos. This form records the monitoring visits that follow, one entry per station.
Can the customer sign the report?
Yes. The last section has an optional customer signature, and the PDF is easy to leave or email after the visit.