A termite treatment record is the applicator's account of one job: what kind of treatment it was, the structure it went on, how many linear or square feet were covered, every product with its EPA Reg. No. and the amount actually used, how it was applied, which areas were not treated and why, and a graph of the building. It is the document you reach for when a customer calls about swarmers two years later, when a warranty claim comes in, or when a state inspector asks to see your records. This template records all of it in the order the job happens, and you can fill it in here and download a PDF without an account — or speak while you walk, and the document writes itself.
What this record is, and what it is not
This is your company's job record. It is not a wood destroying insect inspection report, not the NPMA-33, not the NPMA-99 forms that HUD-insured new construction uses, and not any state's official termite treatment or WDO form. Where a lender, builder or state requires one of those, complete it separately; this record is what you fill it in from.
Most states require pest control companies to keep application records for a set number of years, and several spell out exactly what a termite record must show. Those rules differ, so check your state lead agency for the pesticide program and make sure every item it asks for has a home on this form.
Write down what you used, not what you meant to use
The product section asks for the name as printed on the label, the EPA Reg. No., the active ingredient, the dilution you actually mixed and the gallons of finished solution that went into the ground. Those are typed, not chosen from a list, because the label sets the rate for each kind of application and this form never should.
Gallons and linear feet together are what make a record believable. A post-construction job around 180 feet of foundation tells a very different story at 40 gallons than at 400, and a reviewer reading the file later can only check it against the label if both numbers are there.
Untreated areas protect you and the customer
Almost every treatment leaves something out: a section of slab under finished flooring, a wall too close to a well, a heating duct buried in the slab, a porch the owner would not let you drill. Record each one with the reason and a photo, and say what it would take to treat it later.
When activity turns up in exactly that spot, a record made on the day shows the gap was known and explained. Without it, the conversation starts from whatever the customer remembers.
The graph
A graph of the structure is still the fastest way to see a termite job. Sketch the footprint with north marked, show the treated lines, the drill points, the stations if there are any, and shade the areas left untreated. A photo of a hand sketch on the job is enough; what matters is that the next technician can stand in the yard with it and find everything.
Common questions
Is this the official termite treatment form for my state?
No. It is a job record. Some states prescribe their own treatment or WDO forms, and some loans and new-construction programs require specific documents. Complete those as required; this form helps you keep the full record behind them. Check your state lead agency for what your state requires.
Why does the form not suggest a rate or dilution?
Because the label decides it, and labels differ by product and by type of application. The form records the concentration you mixed and the amount you applied so the record can be checked against the label later.
How long should termite treatment records be kept?
Many states set a minimum of a few years for pesticide application records, and termite warranties often run longer, so many companies keep termite records for as long as the account and any warranty are active. Your state lead agency can tell you the legal minimum.
Can I use this for a bait system install?
Yes. Choose bait system installation as the treatment type and the form asks how many stations went in and where the map is. The monitoring visits that follow are better recorded on a termite bait station inspection, one entry per station.
What should the customer get?
A copy of the record or the parts your state requires, the warranty or contract terms, any instructions about wells, ventilation or disturbing treated soil, and the list of conditions they should correct. The last section records how they received it.